Swift Current Energy, a renewable energy project developer and owner (the “Company”) is seeking an Office Manager to support the headquarters office in Boston MA. The Office Manager plays a central role in supporting the Company’s various teams and functions that are based out of Boston, while building a welcoming, connected, and enjoyable working environment for those who work here day-to-day or who visit from other sites.
This role provides a great opportunity to join a successful, high performing, and rapidly growing renewable energy company, with a strong potential for career growth depending on one’s interests and skills. We value and reward initiative and emphasize a strong commitment to our employees and their responsibilities to their families. Additional information on Swift Current, our projects and our team is available at www.swiftcurrentenergy.com.
Job Scope:
The primary responsibilities of the Office Manager include the following:
- Serve as the first point of contact for all visitors to the Boston office, providing the same level of service and welcoming tone to all guests
- Support special events, board meetings, offsite dinners, organize hotel room block arrangements and other office-based gatherings on a periodic basis
- Facilitate in-office meeting schedules and conference room reservations, including oversight of videoconferencing equipment
- Support the HR team in new hire onboarding, including completion of employment verification forms, set-up of desks/offices, provision of IT equipment, procurement of building passes, and introductions to the office and colleagues
- Manage and book travel arrangements for executive team members, utilizing our online booking tool and coordinating with travel agents
- Manage and file monthly expense reports on behalf of executive team members using our online expense system
- Coordinate complex scheduling and calendar management Collaborate with colleagues on Company-wide initiatives, such as coordinating conference attendance, travel plans or holiday gatherings
- Organize periodic team-building events, from catered lunches to after-work gatherings
- Productively respond to colleagues’ inquiries around office or building matters
- Liaise with building management and the building security group on an as-needed basis, including registering guests to the office
- Ensure the office kitchen is well-stocked with beverages, snacks and related supplies
- Monitor and order office supplies on an as-needed basis
- Serve as the primary point of contact for all deliveries of packages, mail, etc. to the Boston office
- Manage the in- and out-flow of mail for the Boston office and Company at large, including information relevant for individuals or teams of critical mailings and notices
- Support the accounting and bill payment process as required
- Ad hoc tasks as required from time to time
Job responsibilities may evolve based on Company needs and individual career growth. Candidate’s interests and skills will help shape the future career growth of this role.
Qualifications:
- Minimum of three (3) years’ experience working in a professional office setting, preferably in the legal, finance, or related industry
- Prior office management or executive administrative support experience in a fast-paced, dynamic environment is strongly preferred
- Comfortable interacting at C-Suite level and with external counterparties in a professional and polished manner
- Prior experience with calendar, travel, and expense management
- Proficient in Microsoft Office Suite products, SharePoint and Smartsheet
- Bachelor’s degree is preferred, but not required
- Active Notary is preferred, or willingness to be certified
- Current authorization to live and work in the U.S.
Personal Characteristics:
- Highly organized and detail oriented with a proactive and solutions-oriented approach
- People-oriented, with the ability to quickly build relationships across a diverse team
- Innate motivation to create an environment that enables others to work effectively
- Responsive, with a service mindset
- Interest and excitement to work in the renewable energy sector
- Strong written and verbal communication skills
Please submit your resumé to [email protected] if you are interested in this position.
